An AI solution embedded directly inside an existing ERP system for a real estate client managing 1,000+ units and 12,000+ annual invoices; automatically checked, reconciled to contracts, and approved.
Managing large real estate portfolios comes with significant operational complexity. Our client manages more than 1,000 commercial and residential units and receives over 12,000 installment invoices from suppliers every year.
Traditionally, these invoices had to be manually checked by senior managers to verify whether each installment complied with the corresponding contract. It was time-consuming work that pulled expensive, senior capacity away from strategic decisions; and created unnecessary overhead.
The question: how can we automate invoice validation without disrupting existing systems and processes?
Alva Minds designed and implemented an AI-powered integration that lives inside the client's ERP; no migration, no parallel system, no workflow disruption. The tool runs continuously in the background, handling the repetitive judgment work that used to sit on senior managers' desks.
Each installment invoice is automatically matched with the corresponding contract inside the ERP.
The AI verifies whether the invoice complies with the agreed terms and conditions; amounts, timing, scope.
Inconsistencies, anomalies, and edge cases are surfaced with evidence for a human to review.
Compliant invoices are auto-approved and routed through the standard ERP workflow.
Responsible managers receive a structured overview of approved invoices; full transparency, zero manual review.
Managers remain in control. They no longer need to review every single invoice manually; only the exceptions that actually require judgment.
No transformation program. No system replacement. Just a targeted AI integration that sits where the work already happens.
AI doesn't need to replace people or systems to be effective. By intelligently supporting core processes, organisations free up senior capacity, improve operational efficiency, and focus attention on decisions that truly require human judgment.
At Alva Minds, we specialise in building AI solutions that fit the reality of your organisation; practical, integrated, and focused on measurable results.
We embed AI directly inside the systems you already use; no rip-and-replace, no lengthy transformation program.